Output 5: Planning, coordination, MEL and reporting in ASARECA and the National Agricultural Research and Extension Systems (NARES); and the sub-regional organizations (AFAAS, FARA, CCARDESA, CORAF) and other multi-stakeholder partners

In order to realize the above four outputs, the organizations agreed to establish a shared representative multi-stakeholder management and governance structure of CAADP XP4that will design a shared system for effective planning, coordination, partnership, monitoring, evaluation and learning and reporting that works at the continental, sub-regional & national levels.

a) Program planning and coordination: Organize joint program review and planning meetings at different levels (national and sub-regional). ASARECA will:

(i) Share co-developed reporting and review framework/template in readiness for the planning meeting with the countries;

(ii) Hold bi-annual and annual reviews and planning meetings with national and regional partners;

(iii) Participate in continental joint program review and planning; and

(iv) Convene Program Working Group.

(v)  Develop a guide for project implementation and coordination by: Holding a meeting to develop a project implementation guide; sharing with selected stakeholders to validate it, and convening portfolio review meetings.

(vi) Holding regional M&E meetings to review project progress and update the PMPs by the M&E Team and the TWG.

(vii) Convening Program Technical Committees (PTC) meetings;

(viii) Undertaking data quality assessment of ASARECA’s products and services;

(ix) Developing Quality Assurance template, organize in-house orientation on application of Quality Assurance Tool.

(x) Following up to identify cluster needs and aid utilization

(xi) Convening multi-stakeholder reviews, data quality assessment reviews, coordinate joint reporting and mutual accountability mechanisms; and

(xii) Coordinating development of periodic (quarterly, bi-annual & annual) technical/progress reports in ECA.

(xiii) Undertake mid-term reviews (MTR) by providing relevant documents to facilitate the MTR and mobilizing stakeholders to participate in the MTR.

b) Program MEL System

Customize existing MEL systems to ROM (Results Oriented Monitoring) in collaboration with IFAD and EU partners (including development of KPIs and targets). ASARECA will facilitate collective planning meetings to enhance complementarity and subsidiarity for effective implementation of EU support under DeSIRA.